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Unit Charter Renewal Tools, or Recharter Central: These Are the Essential Parts of Your Unit's Virtual Recharter Packet.

This page provides every necessary item for your Unit's Charter Renewal, starting with our Recharter Fast Start One Page Plan.  So ... Welcome to your Virtual Charter Renewal Packet!  With these tools ... and your code ... you can complete your Internet Recharter and obtain the Charter Renewal Application that is produced at the conclusion of a successful Internet Recharter "submit".  Then you can deliver "The Total Recharter Package", consisting of these items:

  1. the signed Charter Renewal Application that is produced when you complete the Internet Recharter "submit" stage, together with
  2. all needed Youth and Adult Applications (completed and signed and with Youth Protection Training evidence for adults -- make sure that your Leaders have YPT that doesn't expire until 3/1/17 or later, otherwise Program Center Clerks will kick your package back even though Internet Recharter allowed it), 
  3. the necessary charter renewal payments (by check or use this Credit Card form); and
  4. if needed, any extra documents that the Council Requires, like any ScoutReach forms for financial assistance, and if your unit is chartering with fewer than 10 Scouts or if your unit has dropped 50% or more of your Scouts between School Sign Up Night "high water mark" and recharter, you'll need the Request for Approval form (the attached version has "check the box" options to make it easier to use). 

For those new to the effort, Charter Renewal is the process by which your unit (a Cub Scout Pack, Boy Scout Troop or Venturing Crew) "signs up for another year" to have a Boy Scouts of America program, through internet submission of a roster of registered Youth and Adults, payment of required fees and an Annual Charter Agreement entered into by the Chartered Organization and the BSA (through the Atlanta Area Council).  Note:  the Annual Charter Agreement was revised in 2015 from that used in past years; attached below is a comparison from the 2010 version of the Agreement to the 2015 version, and a comparison from 2014 to 2015.

Key Recharter Tools -- you can get started with (and complete) your Charter Renewal with the following:

  1. Recharter Fast Start One Page Plan, updated from the AAC materials with https://my.scouting.org/ tools and Southern Crescent tips.
  2. The Recharter Checklist of Instructions gives detail about how to get ready and get it done, and is hyperlinked to key sites -- we didn't put dates in this checklist (frankly, since fewer than 5% of units ever met early dates, we don't really have any other than start in October, wrap up the work in November, and turn in by early December) though some may be announced, and the Checklist is otherwise tailored from the AAC version to focus on tools to help you renew like https://my.scouting.org/
  3. The Member Manager tool at https://my.scouting.org/.  If you are registered a Unit Key Three -- Chair, Chartered Org Rep or Scoutmaster/Cubmaster -- you can download your Roster from the new https://my.scouting.org/ tool called "Member Manager" (see this guide if you need detail).  If you are handling Recharter for the Unit because you are registered and computer savvy but are not a Unit Key Three, have a member of the Key Three add you as a "Key 3 Delegate" (ask your District Commissioner if you need help or see this guide).
  4. Unit Charter Renewal Slides will tell you everything and more (with notes added for the Southern Crescent dates and process ... but, uh, not updated for 2016 dates).
  5. Internet Recharter Tutorial is good for an intro for a new Charter Renewal Person before going to the Internet Recharter Site on October 1 (also accessed through https://my.scouting.org/).  To access the Internet Recharter Site, your Recharter Team will receive the Internet Recharter code from your District Commissioner or your District Executive)
  6. A spreadsheet to calculate what fees you'll need to pay when you submit "The Total Recharter Package" of (1) the Charter Renewal Application, (2) any Applications that are listed that are needed (and YPT evidence for adults), (3) payment, because getting the payment right is critical, and (4) any extra documents that the Council Requires. 

So go!  There is nothing stopping you from Charter Renewal ... and before the Internet Recharter Site goes live on October 1, Units can do a lot of preliminary work with the new https://my.scouting.org/ tool called "Member Manager", as well as cleaning up Applications and completing Youth Protection Training.

Youth Protection Training is required of Registered Adults every two years and with each new Adult Application: 

Some "Frequently Asked Questions" about Charter Renewal:

Don't I have to wait until I get a paper 'recharter packet' from a District Executive to start internet recharter?” === >  No.  And there is no packet any more.  No thumb drive either.  So don't wait.  You have everything you need here, and if you forgot your Internet Recharter code, you can get it if you email your District Commissioner or your District Executive.

OK, great ... let me get the Recharter Code right now, and download my Roster right away so that I can get started.  Is that the best way to start?” === >  No.  You'll be better off if you follow the Checklist process, and make sure that all of your Youth and Adult Applications "in process" this fall have hit your roster in https://my.scouting.org/ and that you've cleared up all of the Youth Protection Training that you can clear up now ... those steps will make it so much easier for you.  And while that happens, you can work on other steps, like finding out who will stay with you into the next calendar year, and collecting the necessary registration fees. 

I have families who can't afford everything in Scouting, even after selling some popcorn.  Do I need to turn them away at Recharter?” === >  Let's help them.  For what families can't afford after making an effort at fundraising, know that help for families and units can be obtained through the ScoutReach program -- it can offer financial and material and program help.  But the ScoutReach program can't help unless you ask!  More material assistance with uniforms and gear is offered in our District through "Cathy's Attic" -- see the "Helping Units" page for details. 

I have current leaders who are changing positions, and I was told they have to complete a new application for a position change.  Really?” === > No!  NO!   At charter renewal time, in the internet recharter portion, you can re-assign every registered adult already in your Unit like musical chairs.  So the TL becomes a DL, the DL a WL, the CC an MC, the CM an ADL, an MC a TL, etc.  You just have to follow the instructions at the right step.  

I was the Cubmaster, and now am registering with a Troop.  Do I have to drop my Pack Adult Leader Registration?” === > No!  And it's FREE for the Pack if you're "paid" as an Adult Leader with your Troop.  Just have your Pack "keep you" as a Committee Member and have them enter you as a "multiple" on the Pack Charter (no payment necessary).  This is a great way to "be an advisor" to your successors at the Pack and help them succeed.  You want the Pack to succeed and bring more youth to your Troop for your Boy Scouts to lead.

I have some adult apps that I can't turn in due to no YPT yet, and some Youth Apps where I don't have payment for next year yet . . . do I need to wait to renew my charter until they are all in?” === >  No.  A "good" charter renewal is better than a "perfect" charter renewal, and if you have “enough” applications (all the right people in the Chair, CM, DL and COR roles), you can recharter ...

  • ... as the Checklist Notes: “You can submit more applications AFTER recharter” is done.  But be sure it is done.  Wait for that. 
  • Murphy’s law says that as soon as you hit “submit” on internet recharter, you’ll get the email from the laggard application with a note that says “here’s my YPT!!!”.   So just submit that Application as a “post-charter renewal” application in January, after you know your charter renewal hits.
  • However, if and when you have a leader or scout who might be a “drop” (due to YPT or late payment), it is helpful, courteous, kind, etc. to give extra special warnings, because if they are “dropped” when you do the internet recharter, to get back in they will have to submit a new application.  

I have current leaders whose YPT expires between now and next March. Should I just hold off on processing them until after charter renewal?” === >  No, not until you give them enough warning to get their YPT updated.  Otherwise, they’ll not only have to do YPT but also a new Application -- and they will hate that.  YPT takes 28 minutes on a computer at https://my.scouting.org/ .  And you can do a “live” YPT (or have them all gather around the screen and watch the https://my.scouting.org/ version) and enter the training yourself if you are current registered as a Unit or District "Key Three" or "Key 3 Delegate".  Or if someone gives you a YPT certificate that doesn’t have their BSA ID, you can enter it into their official records if they are registered now.

Wait ... so I have leaders whose YPT doesn't expire until next January, or February.  Why do they need to update YPT?” === >  Short Answer:  because the Council says so.  Longer answer:  because sometimes recharters don't get completed until January or February, and then those will be a roadblock.  Right Answer:  get it done now, and you'll be good all next year. 

Don't we also need to submit JTE forms?” === >  Nope.  Hogwash.  Recharter is hard enough.  Keep it Simple.  JTE is nice and we encourage all Units to be on a postive journey to excellence in Scouting, but let's be kind and not hold up recharter. 

"Do Siblings need their own Boy's LIfe Subscription for the Unit to earn the 100% Boy's Life Ribbon?  Families want to just get one per household." === > That's fine.  The “100% Boys Life” Award is for units with “at least one subscription per Scouting family”. 

Aaacckk!  I'm having Computer Issues!” === >  These can and do exist, and in most cases, you will find "help" prompts that will suggest the best Internet Browser for your use.  For example, in past years, for issues caused by Internet Explorer 10/11 compatibility you may enable Compatibility View to correct.  To determine which version of Internet Explorer you are using hit Alt and H to access the Help Tab. Select About Internet Explorer.  This will show the version of IE that is currently on your computer.  If you currently have Internet Explorer 10:

  1. Hit Alt and T to access the Tools Tab.
  2. Select Compatibility View Settings.
  3. Add a checkmark to the box that says "Display all websites in compatibility view mode."

If you currently have Internet Explorer 11:

  1. Go to the Internet Re-chartering website.
  2. Hit Alt and T to access the Tools Tab.
  3. Select Compatibility view settings.
  4. Click the add button to add the website to the list of sites to display in compatibility view.

If you are still having an issue which isn't resolved by doing this on Internet Re-chartering, please contact our BSA volunteer help line at 972-580-2489.

"OK, great, I solved the computer issues, I completed Internet Recharter, and I hit "submit" and so I'm done, right?"  No.  Doing the Internet Recharter  work is essential, but it is not the end.  You still need to assemble and deliver "The Total Recharter Package", consisting of these items:

  1. the signed Charter Renewal Application that is produced when you complete the Internet Recharter "submit" stage, together with
  2. all needed Youth and Adult Applications (completed and signed and with Youth Protection Training evidence for adults -- make sure that your Leaders have YPT that doesn't expire until 3/1/17 or later, otherwise Program Center Clerks will kick your package back even though Internet Recharter allowed it), 
  3. the necessary charter renewal payments (by check or use this Credit Card form); and
  4. if needed, any extra documents that the Council Requires, like any ScoutReach forms for financial assistance, and if your unit is chartering with fewer than 10 Scouts or if your unit has dropped 50% or more of your Scouts between School Sign Up Night "high water mark" and recharter, you'll need the Request for Approval form (the attached version has "check the box" options to make it easier to use). 

When you have those, contact your District Commissioner or your District Executive