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Program Functions -- Advancement, Recognition, Camping, OA, Activities, Health/Safety, Service, Training

Program Functions ... are “unit support” to help units do more and better program.

Program Chair (____).  If this role is filled, the job is to help recruit and coordinate and support the roles and tasks below – but also to jump in and run something where it needs help.  The role is, effectively, "middle management" between District Key Three and specific functions: so where functions are working well, Program Chair has little to do; and if there is no Program Chair, it is up to the District Chair and Executives to focus on staffing the functions to operate effectively.  A "Program Chair" could be a District Vice Chair.  

  • Advancement Chair (2017: Micah Womack again; 2014: George Fenn and Denise Summers). The district advancement committee supports BSA advancement procedures and the success of the advancement method.  There is a potential for taking on more help, both in the tasks like Eagle Rank process, to broader advancement interests, education and activity -- nothing in this list is intended to change systems that are working well.  Possible roles for those with a passion for promoting the advancement method include the following (no, not all roles will be filled ... but if someone has a passion, there may be a place for that person):
    • Eagle Rank Review (2017: Tricia Elam and George Fenn, again; 2015: Tricia Elam and Janet McKinley), possibly including as team tasks the following:
      • Life to Eagle Advisors to provide support and training to units and applicants (____, ____)
      • Eagle Project Coaches/Application Review: provide detailed or remedial support to units and applicants who need help; give initial review before Advancement Chair review (____, ____)
      • Eagle Board Team (____, ____): provide team, process and procedure for BoRs for Eagle
      • Eagle PR Team (____) promote Eagle Scouts in District and beyond (work with PR team)
    • Boy Scout Advancement (____), for non-Eagle Rank parts, perhaps with team members focused on:
      • Merit Badge Coordination (____), to provide information and guidance about Merit Badge matters, such as Counselors, MB Clinics, and training of MBCs
      • Merit Badge Clinic (____), if the District chooses to organize one (though it works for Troops to host these, like 631 and 3499 recently)
      • S/T/2/1 Support (____), to provide information and guidance about Scout, Tenderfoot, 2nd Class and First Class rank advancement, perhaps including S/T/2/1 skill days at Camp O Rees or other multi-unit events (a big help to new Units).
    • Cub Scout Advancement (____), perhaps with team members focused on the following (more at "Cub Scout Meeting Plans" and files at "Cub Scout Leader tools", also "Scout Program Resources"):
      • Adventure Days (____), if the District chooses to organize one, like a MB Clinic, but for Cub Scout Adventures (could be generated from a Pack, could be done at a Cub Camping outing)
      • Cub Program Changes (Bert Bender).  Advise on new advancement program effective 6/1/15, and changes announced 11/30/16, and provide guidance about Cub Scout rank advancement methods.
    • Advancement Reporting Guru (____), someone who will understand and communicate, on a practical level, how to record advancement using BSA internet advancement tools, perhaps also counseling about unit recordkeeping tools and software
      • Internet Advancement Recorder (____), even better, for computer challenged Units, someone who will go ahead and take Unit information and record advancement using BSA internet advancement tools for the Unit, until the Unit gets someone that can do this (Access Codes and Passwords can be shared within a unit, so why not with a Trusted District Volunteer?). Someone who knows how to do this can be very helpful to Units.
      • Scoutbook Scout (_____) overlaps that role, because in April 2015 the BSA bought Scoutbook and based on reports and comments, this might be a worthwhile tool, though it is still evolving.  Someone to know the opportunities (and limits) of the tool might be a good resource.    
    • Venturing Advancement Visionary (____) -- probably a Council wide role given the scarcity of Crews
  • Recognition Chair (2017: George Kay, continuing).  Technically, part of the Advancement Committee, but elevated in 2014 to a position of higher prominence to emphasize the importance of these elements and because of interest of George Kay.  Possible roles include the following:
    • District Leader Awards (2017: __________; 2016: George Kay, continuing), understand and communicate about awards for adult leaders; work closely with District Banquet team, promote (drum up interest) and review applications for District Award of Merit and other "District Wide" awards; stage presentations at District Banquet and/or other events. Some records are found in "District Administration" files.
    • Council Leader Awards (____), review who should be nominated for Silver Beaver, Whitney M. Young, keep the District informed, and promote those winners within the District and Community.
    • Unit Leader Awards (____), promote (drum up interest) in Awards (knots, etc.) available to Unit Leaders, and stage and promote presentations at District Banquet, Roundtable and/or other events, and promote winners to District and Community.
    • Unit Recognition Ranger (JTE) (____), promote (drum up interest) in Journey to Excellence (JTE) awards, and stage and promote presentations at District Banquet, Roundtable and/or other events, and promote winners to District and Community.
    • Special Awards (____), promote (drum up interest) in Awards (Hornaday, Conservation, recruiter, lifesaving, Toten Chit, LNT, Interpreter, etc.) available to youth and adults, and stage presentations at District Banquet, Roundtable and/or other events, and promote winners to District and Community.
    • Religious Awards Counselor/Chaplain (____), someone who will understand and communicate about Religious Awards available to youth and adults
    • Recognition Rangers: share ideas about, and otherwise support, recognition events for advancement and other awards.  Possible roles that would be most useful include:
      • Cub Ceremony Counselor to advise den and pack leaders on recognition Ceremonies at den and pack meetings and Blue & Gold Banquets (____)
      • Court of Honor Consultant to advise units on recognition methods and new and appealing Court of Honor options and more (____)
      • Eagle Recognition Team to promote and publicize Eagles, and advise units and families on Eagle Court of Honor options (____)
  • Camping Chair (2017: __________; 2016: Gerius Patterson).  Promote / support Camping by Units.  While the “official” function on BSA org charts is “Camping Promotion”, given the historic lack of a strong “Activities Chair” role, this function for our District takes camping activities out of those “activities” to ease that burden, and puts it with those who love the woods and camping.  For more ideas, see this "Camping and Outdoor Committee Guide" from the BSA.  Elements of this could include the following:
    • Camp Promotion Visits (____): likely staffed by Order of the Arrow members and commissioners.
    • Camping Concierge (____), someone to encourage units to share plans, like on the "What Units are Doin'" page.  Maybe help make a "match" so that units can do more camping when some units don’t have enough adult support to go “on their own”.
    • Camp o Ree Organizer, if Troops want one (2017: __________; 2016: None; 2015: Bender; 2014: George Fenn), organize Troop Camp O Ree program.
    • Cub 'n' Camp o Ree Organizer, if Troops and Packs want one (2017: __________; 2016: None; 2015: Bender, again), organize a camping event that includes Cub Scouts while Troops camp alongside (as Troops do Camp O Ree programs, or training or scout skill instruction and signoff, or a mix).  
    • High Adventure Promoter / Prep (____), encourage attendance, and, if able, assist with preparation, logistics, connect attendees to fill crews.
    • Camping Equipment Collector (____), organize an organized approach to collection, triage and distribution of camping gear from events like Music Festivals, 3 Day Walks.
    • Tour & Activity Plan Pilot (____), guide units in how to complete these plans.
  • Activities Chair (____).  If filled, the job is to help recruit and coordinate and support the activities below (maybe Camping Activities above too) – but also to jump in and run something where it needs help.  Like “Program Chair”, this is "middle management" between District Key Three and activities: so where activities run well, Activities Chair has little to do; and if there is no Activities Chair, it is up to the District Chair and Executives to focus on staffing the activity effectively.  An "Activities Chair" could be a District Vice Chair.  Each Activity lead role will involve (1) planning (plan and recruiting and budgeting), (2) promotion (inform the intended audience to get interest and attendance, using multiple channels of communication), (3) registration, (4) program and support (including health and safety as needed), and (5) after action plans (to help the next person who runs the activity).  For official BSA ideas, see this Activities and Civic Service Committee Guide.  There can be any number of "Activities", such as the following (details on plans and other positions should appear in other pages or the Calendar entry for the event):
    • Cub Fun Fair Chair (2017: Alyson Benton and Judy Ford; 2016: Judy Ford and Alyson Benton; 2015: Judy Ford)
    • District Banquet Director (2017: __________; 2015-16: Alyson Benton); 2014: Janet McKinley and George Kay), working closely with Recognition Team and Public Relations. See also this old BSA "Staging Recognition Meetings" Guide.
    • TASCO (The Adult Scouter Camp Out) (2017: __________; 2016:  Jerry Martin / Anthony Fowler; 2015: Judy Ford).  
    • District Pinewood Derby Commissioner (2017: Jan Ingram). 
    • Cub Twilight Camp (2017: Amber Mays, Brad Mays again).  
    • Cub Shooting Sports (___________): Cub family day with archery and BB shooting
    • New or Not Recently Done Events (if someone has a passion, these could be done, maybe with one or more other districts -- some of these may be components of a Scout Fair):
      • Fishing Derby (____)
      • Bike Rodeo (____).  Rodeo 2014 arose because of the need to distribute 77 bikes.
      • Hike O Ree Organizer (____), day event, maybe in conjunction with advancement support?
      • Rain Gutter Regatta Ruler (____; 2014: Pack 543), can be at Fun Fair; or a “new member” event at a pool or swimming area, or add slip n slide or other water features
      • Rocket Derby Director (____), idea: multi-unit space day; can be a “new member” event; do it in conjunction with other rockets, water rockets, Boy Scout blast cars, etc.
      • Robotics Ruler / STEM Superintendent (____), idea: with Crews and Troops in the lead, focus on Robotics, STEM skills and awards; expand to Cubs as resources exist; Exploring options.
      • Cub Scout Kite King (____), idea: multi-unit family day at a park with kites and other flying things
      • Sports Superintendent (____), idea: multi-unit family day at a location with multiple sports and games, maybe SCOUTStrong Events?
      • Swimming Supervisor (____), idea: family swim days at selected safe locations, like YMCAs, coupled with swim instruction and Scout promotion
      • Troop Climbing Lock In (____), idea: reserve a large climbing gym for multiple troops
      • Parade Promoter (____), idea: advise about parades and similar activities units can join
      • First Aid Forum Facilitator (____), idea: idea: public demo of First Aid, possibly with Red Cross / CPR, possibly a new Member event)
      • Pinewood Derby Daze Commissioner -- Daze Event is now retired (2015 and prior years: Bender).  Plan for Derby Daze is in the Derby Daze Calendar Page.
      • Scouting Anniversary Advisor (____): advise about activities units can join or do themselves
  • Health and Safety Chair  (____).  Advice for units and district event organizers with Health & Safety advice, including Guide to Safe Scouting advice.
    • Youth Protection Champion (____), if someone has the passion for this, they could take live training on the road to units, communicate in other ways.
    • Medical Records (____), if someone has the passion for this, they could support how to ensure you have the right medical records for your unit and scouts (see the Health & Medical Record.  Maybe also work with Doctor volunteers to provide physicals for camp?
  • Community Service Chair (____).  Advice and support for units and families about serving the community and the families in Scouting.  For official BSA ideas, see this Activities and Civic Service Committee Guide.  Scouting Service elements can include:
    • "Cathy's Attic" Administrator (_____).  A uniform and gear "bank" accepting donations and distributing to those in need.
    • Scouting for Food Coordinator (2017: _____; 2016: Carolyn Clark, again?), promote and support units in Scouting for Food, a Council Wide Service Project.
    • Service Recorder (____), someone who will understand and communicate, on a practical level, how to record service using BSA internet tools, like the JTE site for how to enter "Service Hours".
    • Service Project Organizer (____), if someone has the passion, organize a multi-unit service project, or be a clearing house for service ideas.
  • Training Chair (John Smith, again), coordinate and promote Training opportunities to district members, record and recognize training.  This is well established on a "multi-District" basis, and we should become aware of Flint River Council options as well.
    • Scoutmaster Training (2016: Brent Summers again), Scoutmaster indoor and outdoor course.
    • Cub Leader Training (2016: Bert Bender again), Cub Leader Team Training.
    • Youth Leader Training (____), if someone has the passion, organize a multi-unit training for youth leader roles – note that University of Scouting has this on a Council Basis, so this isn't critical, though our people can and should help Council efforts.
    • Roundtable Training Tips (____), promote and conduct short training modules for Roundtable, if Roundtable will be an event.
    • Training Records / Recognition (____), if someone has the passion, track training, identify needs, update records – use https://my.scouting.org/ tools, and Recognition (cards and patches) is good, especially if taken "to" the units.